Your Meeting – Only Better

When you wonder at the end of the week, “Where did the time go?”, you may not be alone. According to a Microsoft survey, people spend 5.6 hours each week in meetings and 69% feel meetings aren’t productive.

Some key issues identified:

  • Poor meeting mechanics – lack of meeting agenda or objectives, poor chairmanship
  • Key players missing, late-comers, uninterested attendees
  • Data Overload or Drought – Too many ideas bouncing around, no materials provided prior, lack of preparation
  • Unclear Roles and Responsibilities – Who’s supposed to be doing what?
  •  Problem Avoidance – Not addressing goals, reports or behavior issues that limit a team’s effectiveness
  • Meeting Conclusion – “What did we decide to do?”, incomplete minutes, minutes not distributed, or no action items resulting from the meeting
  • Tele-commuting and virtual teams further reduce the likelihood of key participants attending. Then add distractions from laptops, iPhones, emails and SMS.

Meetings need to have a sense of urgency not a mood of obligation.  People charged with organizing these meetings can be frustrated, overwhelmed and resigned to poor results.

How can Stop the Presses Help?

Many of these issues need to be dealt with by management, leading by example, an open trusting culture, and policy and processes tuned to make it easier to do it the right way rather than taking meeting short-cuts.

A meeting facilitator can inspire confidence, listen to leaders/managers and help by taking a look from the outside and then setting the stage for lasting change.

Laurie Daschuk, BA is a meeting facilitator with www.stopthepresses.ca

Pink Lemonade Theory

Pink Lemonade doesn’t make any sense, if you think about it.

First you have lemons.

Then you dress it up with sugar – knowing that lemonade means making the best of a difficult situation.  So if things are still not working out, can you really just hide problems with a bit more flash and dazzle?

Well, in the short run maybe, but you cannot fool all of the people all of the time.  Those people get really angry when the product or solution you offer really is the old stuff, re-packaged as new again (or pink!).

If you want to make people really upset, tell them you have fixed things, tell them this time it’s different, tell them THIS is the best thing you’ve done so far.  And if it’s not, you’re in trouble.  You will loose all your goodwill earned so far, and their trust will be ten times harder to recover once again.

Mistakes happen when companies are being rushed to get out the latest model. Organizations are sometimes under pressure to save a pending agreement or contract.  It can be an operational challenge to follow-up on all the comments and feedback that you recieve for products or services. But what you say versus what you do, can affect your reputation.

Be careful before you make that next announcement, speech, presentation or press release.  Is it really better, or is it just Pink Lemonade?

Laurie Daschuk, a facilitator with Stop the Presses, organizes meetings for professional organizations and assists professionals with personal branding.